The International Trade Council (‘ITC‘) is committed to protecting the privacy of its members and customers. The ITC recognizes the interest of its members and customers in the confidentiality of their personal information. The ITC only maintains personal information that is relevant to ITC activities and seeks to maintain accurate, complete, and timely information.
The security of personal information is important to ITC. The ITC maintains all personal data with technical, administrative, and physical safeguards to protect against loss, unauthorized access, destruction, misuse, modification, and improper disclosure. No computer system or information can ever be fully protected against every possible hazard. The ITC provides reasonable and appropriate security controls to protect personal information against foreseeable hazards.
The ITC maintains member databases that contain mailing, billing, and member profile information, as well as a record of each member’s product and service purchases. The ITC also maintains databases of member and non-member purchases and of registrations for conferences and other ITC activities. The information in these databases is used by authorized ITC staff members to process orders; mail invoices, purchases, renewal notices, and announcements; respond to member inquiries; and help us improve our offerings. Member records are maintained as long as an individual is an ITC member and for two years following a membership lapse. Purchases and credit card transactions are retained for as long as appropriate to meet contractual, tax, or auditing needs.
All personally identifiable information contained in ITC membership, purchase, and registration databases is treated as confidential and will be used only for the purposes stated in this policy, except where required by law.
Just like any other record keeper, ITC may be required to disclose personal information in response to valid legal process. This includes a search warrant, subpoena, or court order. Disclosures may also be appropriate to protect ITC’s legal rights or during emergencies if physical safety is believed to be at risk. These disclosures are possible although unlikely.
ITC members may access the information contained in their membership records and correct and update their member profile and mailing information by logging into the ITC Member Area and clicking on the “My Profile” link.
What personal data do we collect about you?
The information you voluntarily share with us through our website, communications or other – such as your name, company name, job title, email address, phone number, country of your location and similar.
How do we obtain your personal data?
We obtain your personal data either directly from you or from public sources such as forms filled out through our website.
How do we use your personal data?
Your personal data is used to keep track of your membership, provide access to special events, tenders, online certificate courses and webinars; and for sales and marketing purposes, including sending you information about the ITC and its services by email.
On what legal basis do we use your personal data?
We use your personal data on the following basis:
- if you are not our former or existing member then processing of your personal data is based on your consent.
- if you are our former or existing member then processing of your personal data is based on our legitimate interest as it helps our organisation to offer you support and maintenance, information about new services, and provide you with some other information about the ITC that you may find interesting.
How long will we keep your personal data?
We will always keep your personal data for the period for which we maintain an active interaction with you or your organization. We will also keep your personal data where required by law. Otherwise, your personal data will be held until you opt-out or until you don´t engage with us for more than two years.
With whom do we share your personal data?
Your personal data will be accessible to the ITC employees on a need-to-know basis. We don’t share your data with third parties, except the ITC may share your personal data with its suppliers under a written agreement which commits the suppliers to appropriate safeguards in relation to the handling of your personal data (including in relation to maintaining confidentiality of your personal data and implementing appropriate technical and organizational security measures).